TallyBoat Privacy Policy

Introduction

By using TallyBoat, you acknowledge that:

    • TallyBoat is a work environment where users upload, manage, and share content at their own discretion.
    • Users are responsible for their own content and the data they process.
    • TallyBoat acts as a technology provider and is not responsible for content shared within the platform or transactions between users.
    • User Responsibility: Users are responsible for the security of personal data they upload or share on the platform.
    • TallyBoat does not actively monitor or review user-uploaded content. Users are solely responsible for ensuring that any content they upload complies with applicable laws and does not violate third-party rights.

By using TallyBoat, you agree to this Privacy Policy and the collection and use of information in accordance with the terms below.

1. Data Controller

TallyBoat Company (“we”, “us”, “our”) operates as the Data Controller for certain aspects of data processing within the platform. However, users who upload or manage personal data of third parties (e.g., customer lists, invoices, reservations) are considered independent Data Controllers for those data under GDPR.
Our Contact Information:
• Email: [email protected]
We have also appointed a Data Protection Officer (DPO) as your point of contact for data protection inquiries.

2. Data We Collect

Personal Data

When you register and use the TallyBoat platform, we may collect the following types of personal data:

  • Identification and Contact Information: Name, email address, phone number, and other similar information.
  • Account Information: Login credentials, user type (boat owner, operator, crew member, or supplier), and subscription details.
  • Demographic Data: Information such as gender, date of birth, or nationality (optional).
  • Invoices & Payment Information: If you subscribe to paid services, we will collect payment details such as billing address, payment method, and transaction data.

Usage Data

We collect information on how you interact with our platform, including:

  • Features accessed, pages visited, and time spent on the platform.
  • Device information (IP address, browser type, operating system).

Cookies

We use cookies to improve your experience and personalize your interaction with the platform. Cookies may collect non-personal data such as browser type, device information, and navigation data. You can control cookie settings through your browser.

3. Legal Basis for Processing Personal Data

We process your personal data under the following legal bases:

  • Performance of a Contract: To provide you with the services you signed up for, including managing your account and subscriptions.
  • Legitimate Interests: To improve our platform, customer service, and marketing communications.
  • Consent: For activities such as promotional emails or newsletters (you may withdraw consent at any time).
  • Compliance with Legal Obligations: Processing data when required by law, such as financial regulations or responding to legal requests.

4. How We Use Your Data

We use your data to:

  • Provide and Maintain Services: Manage your account, subscription, and platform features.
  • Enhance User Experience: Personalize recommendations and content.
  • Communicate with You: Send notifications about your account, service updates, Platform issues (Contracts, Charters, Invoices, Payments, or any information regarding your use of the platform), or technical issues.
  • Marketing: With your consent, send promotional content and offers.
  • Improve Our Platform: Analyze usage trends for platform enhancements.
  • Comply with Legal Requirements: Prevent fraud and ensure regulatory compliance.

5. Data Sharing and Disclosure

TallyBoat respects your privacy and does not share your personal data with third parties for their own marketing purposes. However, we may share your data under the following circumstances:

  • Service Providers: Trusted third-party providers (e.g., payment processors, hosting services) help us operate the platform. These providers process data only as needed and follow GDPR guidelines.
  • Legal Obligations: We may disclose data when required by law or in response to legal requests.
  • Business Transfers: If TallyBoat undergoes a merger, acquisition, or asset sale, your data may be transferred. You will be notified in advance.
  • User Responsibility: Users who share or transfer data to third parties are solely responsible for ensuring they have the right to do so.

6. International Data Transfers

TallyBoat processes and stores your data within the EU. If personal data needs to be transferred outside the EU, we ensure that appropriate safeguards (such as Standard Contractual Clauses) are in place to protect your data.

7. Data Retention

We retain your personal data for as long as necessary to deliver our services and fulfill the purposes outlined in this policy. Users are responsible for deleting data they no longer need (e.g., customer records, transaction data). Once data is no longer required, we securely delete or anonymize it.

8. Your Data Rights

Under GDPR, you have the following rights:

  • Access: Request a copy of your personal data.
  • Rectification: Correct inaccurate or incomplete data.
  • Erasure (“Right to be Forgotten”): Request deletion of personal data.
  • Restrict Processing: Limit how your data is processed in certain cases.
  • Data Portability: Request data transfer to another platform.
  • Object: Object to processing based on legitimate interests.
  • Withdraw Consent: You can withdraw consent to data processing at any time. To exercise these rights, contact us at [email protected].

9. Security Measures

We employ robust security measures to protect your personal data, including encryption, access controls, and secure EU-based storage.
User Responsibility: Users are responsible for the security of personal data they upload or share on the platform.

10. Children’s Privacy

TallyBoat is not intended for individuals under 16. If we become aware that personal data from a child has been collected, we will take steps to delete it.

11. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy as necessary. Significant changes will be communicated via email or platform notification.
Last Modified: 31/01/2025.

For any questions, concerns, or complaints about this Privacy Policy, contact us at [email protected].